Understanding and Assigning CMS Roles

TABLE OF CONTENTS

• What are Roles?
• Types of Roles
  • Organization Managers
  • Editors
  • Authors
• How an Organization Manager assigns Editor and Author roles in the CMS
  • Step 1: Ask your Driftscape Customer Support Representative to create CMS accounts for your team
  • Step 2: Assign roles to your team members

Your tourism organization might need to manage access levels for team members on your Driftscape Content Management System or restrict certain stakeholders from editing specific content within the app. Driftscape Roles provides a solution, enabling you to have more control over team access and content management.

What are Roles?

Roles are used to set different permission levels in the Driftscape CMS [Content Management System].  There are three types of Roles (or permission levels) that can be applied to you and your team members. These are, in order of greater capabilities: Organization Managers, Editors, and Authors

Types of Roles

Organization Managers

Organization Managers can

• write and save POIs [Points of Interest]

• review and publish POIs

• view Analytics for their organization

• manage permission levels for Authors and Editors (This is useful if your organization has multiple people adding content but prefer that one person review everything for consistency and quality before it is made public.)

Editors

Editors can

• write and save POIs

• review and publish POIs

• can NOT view Analytics nor manage permission levels

Authors

Authors can

• write and save POIs

• can NOT review nor publish POIs

• can NOT view Analytics nor manage permission levels

How an Organization Manager assigns Editor and Author roles in the CMS

Step 1: Ask your Driftscape Customer Support Representative to create CMS accounts for your team

• To make changes, you will need a Driftscape CMS account to be created for you by Driftscape.  Please provide the names and email addresses of all of your team members who wish to access the CMS to your Driftscape Customer Support Representative. Once they have created CMS accounts for your team, you can assign roles to your team members.

Step 2: Assign roles to your team members

• Log in to the CMS using your provided credentials

• go to ORG PROPERTIES. Next to your Organization name you will see "Org Editors" and "Org Authors". 

• To add an Editor, select ‘Org Editors’ and then ‘ADD AN EDITOR’ Then select your team member's email address from the drop down list.

• To add an Author, select ‘Org Authors’ and then ‘ADD AN AUTHOR’ Then select your team member's email address from the drop down list.

• Note: Editors will also need to be added as Authors